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Requirement for Chinese Consular Legalisation of Document
2019/02/22
 

Please read this guidance carefully before submitting your application.

INTRODUCTION

1. The Chinese consular legalisation of document is the process of authenticating or certifying the last seal or signature on a foreign document provided by natural persons, legal parties or other organisations.

2. Consular legalisation refers to the act of a consular legalisation agency to legalise a document on behalf of the country, and the purpose of consular legalisation is to ensure that a document issued in one country can be acknowledged in another country, and its legal effect outside the issuing country will not be affected due to doubts on authenticity of the seal or signature thereon. 

Consular legalisation does not undertake the responsibility of certifying the matters certified by the notarial deeds or other certificates, and it is not responsible for the authenticity and validity of the document's content, which shall be the responsibility of the issuing institution.   

3. Any amendments or replacements of the content of the legalised documents will be considered null and void. 

4. The Chinese Diplomatic Missions in New Zealand do not accept the legalisation application under the following circumstances:

l The seal, stamp or signature on the document are not genuine;

l The specimen of the seal, stamp or signature on the document have not been recorded, or do not conform to our records;

l The seal, stamp, signature,binding or time limit of the document do not conform the regulation or requirement of the issuing organisation or receiving organisation;

l May cause potential threats to the national and public interests;

l Any other circumstances are considered unacceptable for consular legalisation. 

5. The document submitted to the Chinese Diplomatic Missions in New Zealand can be only used in China. If you intend to use the document in other countries, please contact the diplomatic missions of the receiving state in New Zealand.

 

AUTHENTICATION PROCEDURES

Please follow the procedures below: 

1. Document need to be notarised by Notary Public. 

a. Document such as power of attorney, declaration must be notarised by Notary Public;

b. Personal or commercial document issued by New Zealand government agencies, such as Birth, death, marriage certificate and company registration do not require notarisation. Please skip to the step 2. 

2.  Authentication by the Department of Internal Affairs of New Zealand and the Ministry of Foreign Affairs and Trade of New Zealand. 

Document which have been notarised by Notary Public, or document issued by New Zealand government agencies, are required to be authenticated by the Department of Internal Affairs of New Zealand and the Ministry of Foreign Affairs and Trade of New Zealand. 

3.  Consular Legalisation by the Chinese Embassy or Consulate-Generals in New Zealand. 

In accordance with the consular district set by the Chinese diplomatic missions in New Zealand, submit the authenticated document to the Chinese Embassy or Consulate-Generals for the Consular Legalisation. The application may be rejected if received from outside of consular district. 

NOTES:

1) Please visit www.notarypublic.org.nz to find a notary public near you. 

2) For more information about the authentication process in New Zealand, please contact the Department of Internal Affairs of New Zealand.

Telephone: 0800 872 675

Email: auth.unit@dia.govt.nz

Website: www.dia.govt.nz/document-authentication    

3) The Authentication Unit at the Department of Internal Affairs of New Zealand will pass on to your documents to the Ministry of Foreign Affairs and Trade of New Zealand for the next authentication process. You do not require to bring your documents in person to the the Ministry of Foreign Affairs and Trade of New Zealand.

4) The contents of documents and the procedures must be genuine, lawful and complete, and must not violate Chinese laws and threat to the national and public interests. The Chinese diplomatic missions in New Zealand do not authenticate documents contains false, incomplete, non-standardised document formats, unlawful contents, modified and split pages.

5) The contents of documents must not include any notorised documents issued by a notary public in China, nor any other documents issued by Chinese government agencies, such as your Chinese ID card, property ownership certificate, school records, etc.

6) Marriage related documents such as the Certificate of No Impediment to Marriage, or personal declaration of marriage status, only valid up to 6 months, from date which has been authenticated by the the Department of Internal Affairs of New Zealand and the Ministry of Foreign Affairs and Trade of New Zealand. The Chinese diplomatic missions in New Zealand do not authenticate the documents if it is more than 6 months old. 

7) Any amendments and replacements of the content of the legalised documents, or remove, alter the original binding of the legalised documents will be considered null and void.

 

REQUIRED DOCUMENTS

1. Complete and sign the Application Form of Consular Legalization of the Embassy/Consulate of the People's Republic of China in New Zealand.
There are two places need to be signed by the applicant on section 8 of the application form. If someone else will submit the application on your behalf, the person must also sign at "signature of agent".  

2. Original documents which have been authenticated by the Department of Internal Affairs of New Zealand, please also make additional photocopies of each document.

3. Original valid passport and a photocopy of the bio-data page of your passport.

4. For documents to be used for commercial purpose, please also provide evidence of appointment as legal representative (such as company director or manager, ) and a photocopy of the legal representative's valid forms of photo identification.  

5. If you are submitting an application for someone else, you must also provide your original and a photocopy of valid forms of photo identification.

6. You may be asked to provide additional documents required by the Chinese Embassy or Consulate-General in New Zealand. 

NOTES:

1) Signature on the application form must be original. A photocopy, fax copy and scanned copy of the original signature are not acceptable.

2) Please make sure that you have photocopied every page of all your documents, even all your documents contain exactly same content. Both original and photocopies are required.

3) Please do not remove or detach the ribbon on your documents when you make a photocopy and the Chinese Embassy or Consulate-General in New Zealand will not authenticate documents that do not comply with the standards.  

 

HOW TO SUBMIT
Consular Jurisdiction
Embassy of the People's Republic of China in New Zealand
Bay of Plenty, Gisborne, Hawke's Bay, Taranaki, Manawatu-Wanganui, Wellington region. 

Chinese Consulate-General in Auckland
Northland, Auckland, Waikato region 

Chinese Consulate-General in Christchurch

Tasman, Nelson, Marlborough, West Coast, Canterbury, Otago, Southland region 

Apply In Person 

1. Application must be submitted to the corresponding consular office of the Embassy or Consulate-General in New Zealand in accordance with consular district jurisdiction of the applicant's residential address in New Zealand. Application may be declined to process if received from areas outside consular district jurisdiction.

2. No appointment is required and please submit your application during office hours.

3. A pickup slip will be provided once your application has been accepted for processing and please keep the pickup slip in a safe place.

4. You must present your pickup slip at the time of collection and make the payment.

5. You can authorise someone else to collect your document, and the authorised person must also present the pickup slip at the time of collection and make the payment. 

Apply On Behalf 

1. The applicants can authorise someone or a company to act as their agent, and no authroised letter is required. The agent however must submit the application to the corresponding consular office of the Embassy or Consulate-General in New Zealand in accordance with consular district jurisdiction of the applicant's residential address in New Zealand. Application may be declined to process if received from areas outside consular district jurisdiction.

2. No appointment is required and please submit your application during office hours.

3. A pickup slip will be provided once your application has been accepted for processing and please keep the pickup slip in a safe place.

4. The agent must present the pickup slip at the time of collection and make the payment.

5. The agent can also authorise someone else to collect the document, and the authorised person must also present the pickup slip at the time of collection and make the payment. 

Apply Via Post or Courier

(additional service charge applies and please refer to Processing time, Fees and Charges) 

1. Application can be submitted via post or courier to the corresponding consular office of the Embassy or Consulate-General in New Zealand in accordance with consular district jurisdiction of the applicant's residential address in New Zealand. Application may be declined to process if received from areas outside consular district jurisdiction.

2. Postal and Courier Address
For people live in Bay of Plenty, Gisborne, Hawke's Bay, Taranaki, Manawatu-Wanganui, Wellington region, please send your application to:

Consular Section
Embassy of the People's Republic of China in New Zealand
4 Halswell Street, Thorndon, Wellington 6011 

 

For people live in Northland, Auckland, Waikato region, please send your application to:
Consular Office
Consulate-General of the People's Republic of China in Auckland

630 Great South Road, Greenlane, Auckland

 

For people live in Tasman, Nelson, Marlborough, West Coast, Canterbury, Otago, Southland region, please send your application to:
Consular Office
Consulate-General of the People's Republic of China in Christchurch

106 Hansons Lane, Upper Riccarton, Christchurch 
It is not recommended to send your application by post.

 

3. Please include the following items when sending your application:
1) Prepaid, self-addressed envelope or courier package for returning your document. We strongly recommend you using courier delivery service which provides tracking, such as NZ Post, Courier Post and NZ Couriers.   
2) We only accept bank cheque for the payment if you request your documents to be returned by post or courier. Please ensure the cheque has the exact amount to be paid and is made payable to the correct office where have submitted your application..

 

Collect Your Document

If you do not wish to come back to collect your document when the application is lodged in person at the Chinese diplomatic missions in New Zealand, the application fee can only be paid by bank cheque, you must also provide a prepaid self-addressed courier package for returning your documents. There is no additional handling service fees apply.

 

NOTES:

1) If you need your documents quickly, you can expedite your application. All expedite requests must be lodged in person at the Chinese diplomatic missions, and you must collect your documents from the office where you made the submission. We do not return your document by post or courier for expedited applications.
2) Additional handling service fee will apply when your application is lodged via post or courier. Only one service fee will apply to your application regardless the quantity of documents.

3) There is no additional handling service fee when you application is lodged in person at the Consular section but request to return your documents by post or courier.

4) The Chinese diplomatic missions in New Zealand will not responsible for any loss, damage of your documents, or delays caused by post or courier. 

 

Fees and Processing time 

Type of Application

Fee (NZD)
(per document)

Processing time

Consular Legalisation
(Chinese National) 1

Personal use

$11.00

4 working days 2

Commercial use

$22.00

4 working days